Event staffing brief

Request promotional models, brand ambassadors or event staff

Use one structured brief for product launches, trade shows, exhibitions, golf days, corporate functions, retail activations and brand campaigns. Clear event details help suitable models, agencies and PromoStars understand the role, availability, rates, clothing, travel and reliability requirements before anyone commits.

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Client details

Where should updates be sent?

Add the person responsible for the request. PromoStars uses this email to send a secure client dashboard link, so you can review the brief, track status and manage responses without creating a password first.

Staffing route

Choose how you want to source staff

Choose the level of support you want before the brief is reviewed. You can browse and contact public profiles yourself, ask PromoStars to route the brief to suitable registered talent, or ask for agency-managed support to be considered alongside the PromoStars roster.

Event details

Describe the event and the role

Choose the closest hub. You can update the brief later as more hubs are added.
Reliability planning

Build a reliable promotional staffing plan

Strong briefs get better responses. Add team lead expectations, standby planning, language fit and audience context so models and agencies can judge suitability before they apply or quote.

For larger or time-sensitive activations, consider a model team lead, clear arrival checks and standby coverage. A common planning guideline is one standby model for roughly every three confirmed promotional staff members. Read the staffing guide.
A team lead can help with attendance checks, call times, uniforms and basic event-day communication.
Useful for launches, expos, golf days, uniformed work and peak-hour activations.
Sessions

Add every event day, shift or activation block

Separate rows make the brief easier to understand. Add each date, call time, shift length and staffing count. Keep the total model requirement to 50 or fewer for one brief.

Multi-day expos, mall activations and golf days are supported. Add one row per day, or split morning and afternoon shifts into separate sessions. One brief can request up to 50 total model slots.
Session 1
Date, shift time and staffing requirement
Rates and logistics

Rates, payment, travel and parking

Good rate and logistics notes reduce back-and-forth before models apply or agencies respond. Include whether the rate is hourly, daily, negotiable or still to be confirmed, plus transport, parking and reimbursement details.

Clothing and briefing

Uniform, grooming and briefing requirements

Clothing, grooming and briefing details help avoid event-day confusion. Add branded attire, collection deadlines, formalwear requirements, return instructions and any pre-event briefing expectations.

On-site contact

Who handles arrival checks on the day?

Add the person who can answer calls, confirm arrivals, handle late changes and guide staff to the correct stand, registration desk, activation area or meeting point.

Review

Check the brief before submitting

Clear briefs attract stronger responses from promotional models, brand ambassadors, hostesses, event staff and agencies. Confirm the dates, model slots, contact person, rate notes and reliability requirements before submitting.

Sessions added 1
Requested model slots 2

Reliability checklist

Missing · On-site contact Name and phone number for event-day coordination.
Ready · Team lead preference Defines who should help coordinate arrival checks and on-day communication.
Ready · Standby coverage Optional for smaller activations.
Missing · Language / audience fit Useful for regional, campus, expo or corporate audience fit.
Missing · Uniform / clothing details Clarifies grooming, clothing collection or branded attire requirements.
Missing · Payment / transport notes Reduces back-and-forth before models apply.
Missing · Reliability notes Any special no-show, standby, arrival or release-time instructions.
Make sure every shift/day is added before submitting. One brief can request up to 50 total model slots.
Reliability tip: define who coordinates arrival checks, who answers event-day calls and whether standby coverage is required before staff are invited.